Board Expectations in General:

 

As a team committed to help grow ALPFA professionally at all times, the board expects everyone to behave and dress professionally at all times, especially during board meetings. Also, we expect our board members to be a Gold member, attend  3 professional events, 7 community service hours, 3 socials, 2 fundraisers, 80% of board meetings, and 5 general meetings and also be part of 2 committees.

 

President:

• Instruct the officers and periodically review their duties and responsibilities.

• Responsible for the organization’s progress, development, standards, purpose, and the establishment of new goals as well as identify potential problems.

• Prepare the agenda and preside over all meetings.

• Call a special meeting if the issue is sufficiently important so all members meet to decide on the issue.

• Responsible for assigning all committees.

• Schedule meetings with employers for sponsorship opportunities.

• In charge of updating the ALPFA Involvement Packet and Chapter Bylaws.

• Plan general meetings

• In charge of delivering and requesting parking passes for upcoming events to any guests from the community.

• Serve as an official member of all committees.

• Coordinate Doc Funding and review the estimated budget for the semester with Treasurer.

• Maintain relation with corporate sponsors.

• Schedule Guest speakers for general meetings and ALPFA’s Informational.

• Plan and set goals for the organization.

• Communicate with the national and professional board.

• Complete an Annual Report to ALPFA Nationals at the end of each semester.

• Keep in touch with other ALPFA Chapter Presidents.

• Handle necessary correspondence on behalf of the chapter, to include communication with other chapters and the National Office.

• Coordinate with Director of Membership and Marketing for marketing and recruitment strategies along with the board.

• Check mailbox periodically.

 

Vice President:

• Work with the President and shall assume the role of President in case of absence.

• Oversee all assigned committees.

• Responsible for booking rooms for upcoming meetings as well as for events.

• Administer room reservation contracts.

• Organize and run elections with President.

• Assist President in planning and setting goals for the organization.

• Assist President with organizing sponsorship meetings with employers.

• Assume the responsibility of contacting professionals in case of President's absence.

• Ensure that Doc funding request has been filed correctly by the Treasurer.

• Handle necessary correspondence on behalf of the chapter, to include communication with other chapters and the National Office.

• Reach out to board members if they need any help or assistance with their positions

• Make sure Orgsync is updated with the organization's current information for the semester and all ALPFA prospective members have joined/accepted our invitation as an ALPFA member.

• Responsible for facilitating communication among board members and chapter members.

• Responsible for reaching out to board members if they need and help or assistance with their positions.

• Assist in checking the mailbox periodically.

• Assist members to dress professionally.

• Send reminders to the board about the board meetings.

 

Treasurer:

• Responsible for preparing budget requests for the events or other funding activities

• In charge of maintaining the budget and making adjustments as necessary to ensure the functioning of the organization.

• Responsible for educating the membership of financial policies and procedures and approving financial transactions.

• Request an estimated budget from each officer and present the budget to the Board Members.

• Review semester budget with Vice President and President.

• Coordinate the billing for our Gmail accounts.

• Create invoices for Sponsorship packets and send to the professionals.

• Submit and attend doc funding meetings, yet any ALPFA member can help present to the ASI board.

  • If the application is on behalf of a committee as a committee member to attend the doc funding meeting

 

Secretary:

• Take minutes during general meetings.

• Save the minutes of each meeting on Google Drive.

• Share and email the minutes of the board meetings max 3 days after of the meeting to the executive board.

• Keep a file of all documentation necessary for the operation of the organization, to be stored under the supervision of the President.

• Create and share powerpoint slides for general meetings with the entire executive board.

• After every general meeting upload powerpoint file to ALPFA of CSUS website.

• Make sure that the ALPFA of CSUS website is updated at all times.

• Responsible for having all general meeting powerpoint ready by the Sunday before the next general meeting.

• Update the monthly e-newsletter to share with members, sponsors, professionals, and alumni at the beginning of each month.

• Create/Write-up thank you cards.

 

Director of Membership:

• Administer the membership program, and help with membership recruitment and retention.

• Responsible for coordinating and collaborating with Director of Marketing to help organize the contact list throughout the semester and during the beginning of rush week.

• Assume the role of Secretary in case of absence.

• Keep in touch with Treasurer to maintain a count and record of members that have paid dues.

• Keep a record of students who attend general meetings, and any ALPFA event.

• Provide membership status to all members

• Update email contact list for recruits.

• Coordinate rush week by managing the booth, sign­in sheets, and manage booth hours.

• Collaborate with the board members to recruit potential members by attending and presenting at classes or events.

• Attend Booth Sign-ups if possible (takes place during break).

• Assist Secretary in sending informed emails about ALPFA growth as an organization and promoting its success with non-ALPFA members.

• Keep in touch with past active and current inactive ALPFA members. Ask “how ALPFA impacted them.”

• In charge of assigning buddies to each board member at the beginning of the semester and enforce that board members keep in touch with them.

• In charge of updating the ALPFA Statistics Spreadsheet

 

Director of Marketing:

• Responsible for promoting all the organization’s events, via Facebook, LinkedIn, Fliers, and other various mediums with the help of a committee directed by the Director of Marketing.

• Responsible for publishing articles about the organization’s involvement on campus and with the community along with the Secretary and Director of Membership.

• Officers must submit a request form to the Director of Marketing to prepare flyers at least 3 weeks in advance so that events/meetings/fundraisers can publicize at least a week in a half before the event. (Depending on the event).

• Reach out to other organizations on campus and promote what ALPFA has to offer.

• Prepare flyers for events and share on all social media accounts.

• Publicize events to local news media.

• All fliers must have the ALPFA logo, with the board’s approval.

• Fliers should be created for holidays, birthday posts, new board members announcements, and events.

 

Director of Careers:

• Responsible for providing information about internship and careers opportunities for all the ALPFA members on a bi-weekly basis.

• Organize bi-weekly emails and reminders about career offers.

• Provide proactive and comprehensive career services to students through career development, experiential learning, resume development, on­ campus recruitment and employer networking.

• Help students build career and life skills and work towards being accountable for their own personal, academic, and career success.

• Build and maintain ongoing relationships with local and regional employers.

• Coordinate with the President the Mock Interviews, Employer Resume Review and Career Fair.

• Plan the Career Fair along with a committee directed by the Director of Careers through the semester.

 

Director of Community Engagement:

• Seek service activities in the surrounding community and focus on developing partnerships with potential business partners, not­ for ­profits, and other student and/or professional organizations/agencies that promote our mission and shared values.

• Responsible for coordinating community events, including the Health Fair, recruiting volunteers for community service, identifying and forming relationships with other local organizations.

• Organize initiatives that will benefit the student chapter and Latino communities.

• Provide a goal on how many hours of community service ALPFA will contribute to the community.

• The Health Fair should be planned along with a committee directed by the Director of Community Engagement.

 

Director of Scholarships and Mentor Program:

• Responsible for the direction and coordination of all activities pertaining to the Mentor Program and any available scholarships.

• Work collaboratively with the Executive Board to implement the Mentor-Mentee Program.

• Work collaboratively with the employers, the CSUS school, and any outside sources that provide scholarships.

• Provide optimum scholarship services to students and to assure that all scholarship funds are awarded annually/semesterly.

• Not allowed to apply for any of the scholarships offered through ALPFA.

• Will coordinate the scholarship committee accordingly and the requirements for members to apply and our SOAL advisor Christina Armstrong.

• Responsible for promoting ALPFA’s Local Chapter and National scholarships and ensuring that ALPFA members apply

 

Director of Social Affairs:

• Focus on coordinating quality events that enhance personal and professional development that provides members the ability to network with fellow ALPFA members and business partners.

• Assist Treasurer in preparing budgets for proposed events.

• Coordinate all event details with the fellow board and committee members, including End of the Semester celebration.

• Respond to emails promptly when coordinating events.

• Promote events to the members in advance.

• Coordinate social events with a variety of organizations on campus.

• Coordinate mixers and recruiting events along with the Director of Memberships.

• The End of the Semester Celebration should be planned with a committee directed by the Director of Social Affairs.

• Director should plan 5 socials after rush week for the rest of the semester, excluding EOSC.

 

Director of Fundraising:

• Responsible for planning a minimum of 4 fundraising events throughout the semester.

• These events shall bring profit toward the organization, bring in members from ALPFA and other collaborating organizations to bond and create closer relationships.

• Responsible for overseeing activities, work with deadlines and a budget, work with volunteers and cultivate new vendors and maintain a strong relationship with existing vendors and collect funds after the event.

• Obtain the roles of Treasurer in case of absence.

• Create a committee to help organize fundraisers if needed.